As event planners, it’s our responsibility to do everything in our power to keep attendees and event speakers safe at all times. Leading Motivational Speakers is aware of the recent impact the coronavirus outbreak is having on events around the world and we want to help organizations take a proactive approach to event safety this year. Below are some of the ways coronavirus precautions have affected events and conferences in recent weeks:

• Mobile World Congress in Barcelona, Spain – CANCELLED
• Facebook’s Global Marketing Conference in San Francisco, California – CANCELLED
• 2020 Olympic Games in Tokyo, Japan – POSTPONED
• Speaker cancellations and declined offers due to safety concerns
• Low turnout at events due to safety concerns

We completely understand the realities both sides are facing here. On one hand, event planners are feeling the pressure to keep everyone safe and still deliver for their attendees. On the other hand, some speakers are reluctant to travel or accept new speaking engagements. However, that doesn’t mean the speaker industry is coming to a standstill. Event planning teams simply have to be a bit more mindful in the planning stages.

Below is our checklist of coronavirus precautions for events this year:

1. First and foremost, evaluate the threat level of an outbreak at your event
2. Work with local and public health authorities to provide increased sanitation measures on site
3. Set up health screenings at check-in if budget allows
4. Update your event safety policies online and let attendees and prospective speakers know what measures you are taking to keep them safe
5. Consider postponing the event to a later date if necessary
6. Consider hosting the event via webinar with a live-feed from your speaker
7. Have a back up plan in place for speaker cancellations
8. Don’t be afraid to ask for help

Our team is ready and willing to help guide you through the challenges of this event year. We’ll maximize our resources to book last minute speakers, organize on site logistics and tackle any issues standing between you and your event goals. Send us an email and we’ll set up an initial phone call to find out how best we can assist you.